Chapter Council Presents Sharing Roundtable Committee

  • Committee Assignments 
  • Reports
    • A Midyear and Annual Report will be requested by the Chapter Council Chair with a required deadline. 

 

Planning Roundtable Event

  • MLA Contacts
    • Establishing registration costs and menus is discussed with the Roundtable Committee Chair and MLA.  The hotel will dictate the cost of the meal and in years past MLA has been able to negotiate a reasonable price.  2008 the meal will be plated in lieu of a sack lunch.  Final menu choices (if significant) are decided upon by the full Roundtable Committee.  It is necessary to include a vegetarian option.

  • Room layout needs to be requested in advance of the event.

  • Evaluations are gathered after the roundtable event and summarized by a committee member.  The comments will be used for establishing new topics in the future and changes that may be needed. 
  • Online Survey has been sent out to the MLA membership for three consecutive years to gather topics for the upcoming roundtables.
  • Establishing Topics for the upcoming roundtables is based on comments from the roundtable evaluations and  a survey sent out to the membership.  Several topics are often repeated based on the number of registrants.  New topics are also welcome to keep the roundtable event current to what's new in the profession.

 

Recruiting volunteer facilitators / recorders

 

Roundtable Event

  • An Excel roster is sent via email weekly by MLA to the person responsible for recruiting facilitators & recorders and the Committee Chair(s).  The list is sent bi-weekly two weeks prior to the meeting with a final copy picked up from the registration desk at the MLA Annual Meeting.  Susan Chesniak is the contact from MLA.
  • MLA Chapter Council Forms is an explanation of the steps to complete the forms for the roundtables.
  • RoundtableFormFinal08 is an example of forms created for each table
  • Evaluations are gathered at the roundtable event using an Evaluation Form The forms are provided for each table with enough copies for each registrant.  The completed forms are gathered by the facilitator and left at the table.  Roundtable Committee members pick up all the forms and signs after the event.  Completed forms need to be given to a roundtable committee member for tabulation. 
  • Table signs were made in Microsoft Word by copying and pasting from the Roundtable Topics for 2008
    • If there are a large number of registrants for a particular topic a second or third table will be added.  Signs for these tables should be labeled a, b, etc.. For example a second table was needed this year for Table 16, therefore two signs were made; one denoted: Table 16 Issues in Hospital Librarianship and the other Table 16a Issues in Hospital Librarianship.
    • Signs were printed double sided on white 90lb weight paper measuring 8.5  X 11in.   
  • Opening remarks are made by the Chair of Chapter Council.  The Committee Chair has also briefly spoke to recognize committee members, encourage everyone to complete their evaluations, and welcome everyone to the event.

 

Chapter Council Website

 


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